Whether you are running a start-up or early stage business or looking at how to improve finances within an established business; reporting to management, shareholders, the bank and other investors is a major responsibility.
Clients come to us for a variety of reasons; for help with their legacy systems and complex payroll issues, to unravel bookkeeping errors and to save the cost of employing an in-house finance person. They benefit from our flexible bookkeeping services – with just the right level of service for what they need – and management accounting expertise to assist with monthly reporting. One of our experienced partners can even act as Finance Director; assessing the implications of current and future finance decisions, suggesting improvements and helping to implement changes.
“Roffe Swayne have really helped me to be more strategic and concentrate on growing the business. Their outsourced accounting services take all the administration load off my team and better still – we can pick their brains for ideas and guidance on all areas of financial reporting.” (Sally Waterfall, Managing Director at Cascade Software)
“Roffe Swayne have been an invaluable source of support and advice over the past year and have far excelled my expectations of what one can expect from an external accountancy firm.” (Julia Wates, Director at 3 Minute Mile)
Download our Guide to Outsourcing.
We use up-to-date technology to help us deliver our accounting services in a way which is flexible, efficient and convenient for you. Our team are trained in the use of all of the main cloud accounting software packages including Xero, Sage One, Sage Live, Kashflow and Quickbooks. These systems, when used in the right way, will give you clear information and insight into how your business is running. They also allow us to keep a watching brief for you and let you know if there is anything you need to be aware of.
Because cloud accounting systems can be accessed from anywhere, their use makes it even easier for you to share some of the burden of doing the day to day bookkeeping and management reporting. You can outsource as much or as little as you like, without having to worry about where the data lives. This makes for a completely flexible system – keep control of as much as you want to, or indeed let us take control as you see fit.
We can also help with the integration of other tools such as ReceiptBank, which allow you to automate the process of entering receipts and invoices into your accounting system, reducing the time taken to do your bookkeeping.
Bookkeeping is the bedrock of any business; it is crucial to keep close records of expenditure and outgoings, manage cash flow and to truly understand your business’ financial position. Our friendly in-house team provide a professional bookkeeping service – on or off-site – for sole traders, partnerships and limited companies. You can tap into our expertise for as much (or as little) accounting assistance as you need. We will often suggest ways to streamline the accounting process and identify tax planning opportunities to reduce the cost of year end compliance work.
Businesses must register for VAT if their taxable turnover is over the VAT threshold (currently £85,000), but it can be worth registering for VAT if your taxable turnover falls below it. As part of the government’s plan for Making Tax Digital, businesses with turnover above the VAT threshold, will need to implement digital record keeping and submit VAT returns on a quarterly basis via an online accounting system.
VAT can be a complex subject but our experienced tax team are here to help. Allow us to help with registration or deregistration, cash accounting for smaller businesses and flat rate schemes, means you can focus on growing your business.
Growing businesses often cannot afford to have a full-time finance director; this is where we step in – our team of partners can act as outsourced finance directors for any sized business, providing guidance on funding, investments, cash flow and budgeting.
We will often participate in client board meetings, providing valuable input on any commercial decisions. We use our experience of running our own business to help you run yours.
“Roffe Swayne are not the normal stereotypical accountant. They have provided us with invaluable tax advice and financial direction. As a result of this work, we have invited Jeremy Gardner to be our Financial Director.” (Jeremy Garrard, Director at Jet Holdings Ltd)
Many of our clients are growing businesses, either at the beginning or middle of their journey to growth and profit. Sometimes they cannot afford to have a full time FD helping to guide them through funding, investments, cashflow and budgeting, and some try and manage without one which can then pull their management team away from the areas they are good at (such as sales and strategy) while they spend time trying to master the finances.
Read our Managing Partner Jeremy Gardner’s blog below to find out more about the sort of areas we can help with.
Business forecasting and budgeting are valuable medium to long-term strategic tools to gain a better understanding of where your business is heading – in effect, a roadmap for the business. Based on your plans for business growth and assumptions for future trading and market conditions, our team will help you construct a robust financial forecast with regular reviews and recommendations as necessary.
Whether you are a start-up business in need of guidance or an established business looking to improve your business performance through better business forecasting, we can assist you.
It is often cost-effective to outsource your payroll; your staff can focus on strategic and operational matters and you can benefit from dedicated payroll and tax expertise. Our in-house payroll team will handle all paperwork and filing at a fixed, all-inclusive fee with no hidden charges. We will calculate entitlements, manage the pay run, auto-enrolment and salary sacrifice schemes, administer payslips and P60s, liaise with HMRC and keep you apprised of staff costs and budgets through regular financial reporting.
There is no need to worry about additional software, legislation changes or keeping up-to-date with HMRC regulation, as we also do that for you.
Take advantage of our free PAYE health check for all new clients.
“Roffe Swayne provide us with an efficient and well-resourced service, advising on all manner of payroll-related matters in a prompt and helpful fashion. Would highly recommend!” (Dominic John, AFC Energy)
Pensions are undergoing big changes under current legislation that is being rolled out to all employers, who are now required to provide a workplace pension scheme for their employees and automatically enrol eligible staff over 22 years old, under state pension age, or earning over £833.33 per month.
Many companies already have existing plans and to find out if yours is suitable for auto enrolment it is wise to speak to an Independent Financial Adviser.
There are minimum amounts that employers can pay, and we can give you these plus a forecast of the financial impact on your business to help you budget. There are also schemes, such as salary sacrifice schemes to help minimise the cost to the business.
We will do the administration for your payroll and the company pension scheme on your behalf, set it up for you and calculate the pension contributions due. We can also talk you through your obligations and register your workplace pension scheme with The Pensions Regulator, as well as help with ongoing administration of new auto enrolments, as well as handle all the paperwork, including sending data to your pensions provider in each pay period and processing any auto-enrolment opt in and opt out requests from your employees.
Management accounts provide relevant financial and non-financial information to management teams to enable informed and timely decisions. They are not obligatory, but we see them as essential, as they provide valuable information to aid decision-making. Our management accounts team deliver accurate and timely financial and statistical information on a monthly, bi-monthly or quarterly basis – entirely dependent on your needs.
We can provide profit and loss analyses, tailored reports against key performance indicators, advice on reporting processes and an explanation of the financial consequences of business decisions.
Good management information and accounting systems are essential for any business, they enable you to structure data in a meaningful way to help with key decision making. Before purchasing a system, it is imperative to gain a thorough understanding of the business and its accounting needs. We understand the capabilities of many accounting packages and can help you choose the right package. Software can be customised with the functionality that you need, plus we offer training and ongoing support on a one-to-one basis or within a group setting.
We are an accredited Xero and Sage Accounts Partner working with clients on a large number of accounting solutions including; Xero, Sage 50, Sage Live, Sage One, SAP Business One, Access, Kashflow, Quickbooks, Pinnacle and Freeagent.
Forming a limited company brings annual obligations and responsibilities. Our comprehensive company secretarial service will manage all of your company secretary compliance matters; from company formations and submissions to Companies House, through to transfers of shares on sale and updating directors’ records.
Our team can also advise you throughout your business’ lifecycle, on matters such as choosing an appropriate corporate structure and assistance with winding-up the business; always keeping you informed of any relevant changes to legislation.