Company secretarial tip: Correcting company record error

Sometimes despite doing your best, mistakes can be made when documents are filed at Companies House.

The big question is – can you correct them?

The short answer is that it depends on the company record error, but the good news is that the most common mistakes can be quite easily fixed.

Change of address

To update a director’s address you can complete and submit a CH01 Form to change the details.

If your registered office has changed and you’ve forgotten to update it, just fill out an AD01 Form and send it to Companies House. However, please note that with the majority of these filings a 14 day filing period is generally the norm.

What if the error is more serious or has existed for an extended period of time?

What are the options for correcting the company record error? Companies House do have the power to remove a document if they have accepted it in error (when it should have been rejected) but they will not remove a document, without a court order, if it has been accepted for filing but contains inaccurate information.

There are still some procedures you can follow to correct certain company record inaccuracies.

Correcting errors on incorporation forms

In limited circumstances, inaccurate information is provided on incorporation documents may be corrected with additional forms available to submit to Companies House to correct the errors. But please note the original information will remain.

Second filing of a document

This is available to correct documents previously filed which contained errors. The original form remains on the register, but the second filing ensures any correction is shown on public record.

Corrections can be made to forms which appoint and remove directors; change director details; advise of share allotments; PSC notifications and confirmation statements.

Confirmation Statement errors

If a confirmation statement is filed with errors, the whole document may be refiled or if only a certain section should be corrected. Form RP04 can be filed together with a replacement of the part of the form which contained the mistakes.

Removal of unnecessary material

If something is filed that is either not required or not authorised, the Registrar of Companies may be able to remove documents or material filed that is either not required or not authorised. This however is at their discretion and if certain tests are met. For example if the unnecessary material can be separated from the rest of the document, then the registrar can remove using their ‘administrative removal’ powers.

The ability to remove or correct certain documents is useful, but still rather overly complicated. It would be helpful if Companies House simplified some of the processes to avoid confusion for those searching company records. However, there are a variety of option available to make sure your company record is up to date.

For more information

For more information on our company secretarial service please contact Nicola Dagg, or call us on:

01483 416232